Document Controller

 

 

Qualification

  • Equivalent diploma/degree

  • 2-3 Yrs. experienced in CONSTRUCTION field

  • Knowledge in use of spreadsheets, database, word processing and selected job specific software.

  • Ability to keep clear and accurate records and reports.

  • Ability to use computer and rapidly input data and retrieve records and information.

  • Ability to organize work load and to manage a filing methods and management techniques

  • Good Communication skills

  • Good command of written & spoken English and ability to prepare reports and statistics.

  • Computer and MS office literacy

Job Description

  • Receives and registers Client provided document for detail engineering or construction     engineering project, including in-house generated document. 

  • Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project. 

  • Reviews completeness of documentation and prepares document transmittals. 

  • Performs document quality check in accordance to Company engineering document control procedures. 

  • Performs file backup to ensure proper storage and archiving of electronic registers. 

  • Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

  • Input document data into the standard registers ensuring that the information is accurate and up to date.

  • Generate the various document control reports as required.

  • Typing of site documents, and follow up of all the site needs

  • Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable

  • Maintain updated records of all approved documents and drawings and their distribution clearly

  • Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

  • Maintain the files and control logs as required by the project.

  • Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.

  • Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.

  • Produce and maintain Document Progress Reports to Project Managers.

  • Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements.

  • Ensure all templates used with the department conform to the Company standard.